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SUNRUN

 CALIFORNIA EMPLOYMENT PRIVACY NOTICE

Last Updated: June 15, 2026

This Privacy Notice provides limited information about how Sunrun (“Sunrun,” “we,” “us,” “our”) collects, uses, and discloses Personal Information of current and former associates, contractors, and job applicants (and related beneficiaries, dependents, and emergency contacts) who reside in California as well as owners, directors, and officers who reside in California. It does not apply to personal information we collect from you in any other capacity (for example, as a customer of our products or services), which is addressed by our consumer-facing privacy policy. This Notice is provided pursuant to the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (collectively, the "CCPA").

NOTICE AT COLLECTION

Information We Collect

We may collect information that personally identifies, relates to, describes, or is capable of being associated with you (“Personal Information”), including:

  • Identifiers such as your contact information, Social Security number, driver’s license number, passport number, other government identifications, date of birth, emergency contact information or signature, Company-specific identifier such as an employee number, and Company login information; 
  • Characteristics of protected classification under California or federal law such as race, ethnicity, gender, citizenship and right to work information, medical condition, physical or mental disability, and military and veteran status;
  • Internet or other electronic network activity information such as IP address and other online identifiers (when you use Company devices, systems, websites, and other tools and services), other network activity information (such as Internet, application, and file use) of Company computer systems and computing devices; 
  • Geolocation data such as location (including precise geolocation) when working on-site, in a vehicle owned or leased by Company, or utilizing Company devices or electronic resources; 
  • Audio, electronic, visual, thermal, or similar information such as recordings of calls, emails, collaboration software, and other communications, security and other video footage, and photographs (which we do not use to create a biometric identifier or biometric template);
  • Commercial Information such as records of products or services purchased through Company-provided programs (for example, employee purchase programs or corporate card transactions); 
  • Biometric Information such as fingerprints, voiceprints, or other biometric identifiers used for facility access, time and attendance, or device authentication (only where the Company has implemented such systems and obtained required consents).
  • Inferences drawn from any of the above to create a profile reflecting preferences, characteristics, aptitudes, performance, or behavior, such as information from assessments, evaluations, or workforce analytics tools, where used.
  • Professional or employment-related information. We collect multiple types of employment-related information, including:
  • Financial information. We may collect financial information (such as your bank account number) to make payroll and other payments to you.
  • Compensation, benefits, withholdings, and garnishment information. We may collect and create information associated with your benefits (including beneficiaries), withholdings, garnishments, compensation, vacation and time/off balances, and similar information. 
  • Work performance information. We may collect and create information associated with your work performance (such as your timecards, performance appraisals, feedback, safety records, drug test records, and disciplinary actions).
  • Prior employment and professional experience information. We may maintain Personal Information that you submitted in connection with a job application. Such information includes professional and employment-related information (such as title, resume/CV, compensation and performance review information, and background check results). 
  • Claims and medical reports information. We may collect and create information associated with claims (such as workers compensation claims and unemployment claims), including related medical reports.
  • Medical and health information. We may receive health-related information when you are involved in an accident, when you provide it to us (such as when you request sick leave), or in connection with your enrollment in Company’s medical insurance program. We may also collect information related to your vaccination status to ensure the health and safety of other employees and workers.
  • Education information such as academic transcripts, degrees awarded, confirmations of attendance at an educational institution, and other information provided in support of the job application; and
  • Personal information described in subdivision (e) of Cal. Civ. Code § 1798.80 to the extent collected under another category of Personal Information above.

Some of the Personal Information listed above may be considered Sensitive Personal Information under California law, including:

  • Social Security number, driver’s license number, passport number, or other government identification number; 
  • Company login information; 
  • Precise geolocation data; 
  • Race, ethnicity;
  • Medical and health information;
  • The contents of mail, email, and text messages sent or received using Company systems, where the Company is not the intended recipient; and
  • Biometric information used for the purpose of uniquely identifying you.

The type of Personal Information, including Sensitive Personal Information, we collect about you may vary depending on your relationship with us.

How We Use Information

We may use your Personal Information for business purposes, such as:

  • Identifying and evaluating job applications, including assessing skills, qualifications, and interests for the purposes of determining suitability for the position for which you have applied.
  • Verifying your information and carrying out employment, background, and reference checks, subject to your consent where required by applicable law.
  • Communicating with you about the recruitment process and your application.
  • Verifying your eligibility for employment and, if applicable and required, supporting you with obtaining a work permit or visa.
  • Keeping records related to our hiring processes, for only as long as appropriate under the circumstances.
  • Onboarding you as a new employee or contractor. 
  • Analyzing and improving our recruitment, application, and onboarding process and practices.
  • Creating and submitting reports as required by applicable laws or regulations.
  • Payroll/payment administration, including, reporting, and paying taxes and other withholdings and garnishments.
  • Benefits administration.
  • Business management and planning.
  • Processing employee work-related claims (for example, insurance claims).
  • Accounting and auditing.
  • Conducting performance reviews and determining performance requirements.
  • Assessing qualifications for a particular job or task.
  • Gathering evidence for disciplinary action or termination.
  • Education, training, and development requirements.
  • Facilitating business travel.
  • Workforce planning, scheduling, time tracking, and workforce analytics.
  • Investigating and responding to complaints, grievances, and concerns, including complaints raised through any internal hotline.
  • Establishing, exercising, or defending legal claims.To comply applicable laws, regulations, corporate governance requirements, contractual obligations, and health and safety obligations.
  • To measure Company’s performance against diversity goals.
  • To track safety efforts.
  • To prevent fraud.
  • To ensure network and information security, including preventing unauthorized access to our computer and electronic communications systems and preventing malicious software distribution.
  • To ensure physical security of our personnel, offices, stores, and equipment.
  • To evaluate or facilitate business transactions such as a merger, acquisition, or asset sale.

We use Sensitive Personal Information as follows:

  • Social Security Numbers and driver’s license or other government identification information, including passport numbers – to evaluate job candidates, process payroll, maintain employment records, report and pay taxes and other withholdings and garnishments, manage benefits, facilitate business travel, carry out performance reviews and evaluations, perform risk management activities (including background checks), implement and track safety efforts, respond to workers compensation claims, comply with our legal and contractual obligations, maintain the integrity of our processes, enforce rights, prevent fraud, validate your identity, and otherwise as part of typical employment-related activities.
  • Company login information – to permit access to Company systems, devices, programs, and/or accounts and operate information security and anti-fraud program.
  • Precise geolocation – for safety and security purposes, and otherwise for typical workplace and facilities monitoring.
  • Race and ethnicity – to report to regulators and to measure Company’s performance against diversity goals.
  • Medical and health information – we use health-related information to implement and track safety efforts, for staffing purposes, and otherwise as part of typical employment-related activities.

We may also use Personal Information and/or Sensitive Personal Information as described to you at the point of collection, with your consent, or as otherwise required by applicable laws.

Third-Party Selling or Sharing

We do not sell or share (for cross-context behavioral advertising purposes) Personal Information collected in an employment context. 

Data Retention

We keep your Personal Information for as long as needed or permitted considering the purpose(s) for which it was obtained. The criteria used to determine our retention periods include (i) the length of time for which we have an ongoing relationship with you; (ii) legal requirements and best practices; and (iii) other legitimate needs for such information (e.g., to cover applicable statutes of limitations, use in connection with litigation or regulatory investigations, or use for other post-employment purposes). (iv) the nature and sensitivity of the Personal Information; (v) active or anticipated legal holds; and (vi) our internal records-retention schedule.

If you are offered and accept employment or a contractor relationship with us, the Personal Information we collect during the application and recruitment process will become part of your employment or contractor record, and we may use it in connection with your relationship with us consistent with our policies. If you do not become an employee or contractor, or, once you are no longer an employee or contractor of us, we will retain and destroy your Personal Information in accordance with our document retention policies and applicable laws and regulations.

OTHER PRIVACY DISCLOSURES

How We Collect Information

From You

In most cases, we will collect the Personal Information that we use directly from you. 

Third Parties 

We may collect Personal Information from third-party data sources such as employee benefit providers, medical professionals, former employers, or service providers hired to provide identity verification services or conduct background checks, drug screenings, or credit checks. 

Government Agencies

We collect information from government entities in connection with tax reporting, work-authorization verification, garnishments, regulatory inquiries, and similar legal obligations.

Through Company-Issued or Authorized Equipment and Systems

We may collect Personal Information from our review of your use of (i) Company systems such as email, project management software, and communication platforms, (ii) Company-issued or authorized devices such as computers, tablets, telephones, and (iii) Company-issued equipment and vehicles. Employees should have no expectation of privacy in your use of Company-provided systems, networks, accounts, or facilities. The Company may monitor, and retain communications (including the contents of mail, email, and instant messages) to the extent permitted by law. Your use of our systems constitutes an agreement between employee & The Company for the Company to monitor communications.

We and our service providers may record and retain your usage of, and contents within, Company-authorized devices such as computers, tablets, telephones. By using such devices, you consent to our and our service providers recording and retention of your usage and the contents within. You understand that you have no expectation of privacy when using Company issued or authorized devices.

From Employees or Contractors (if You are a Beneficiary or Emergency Contact) 

If you are not employed by us, but receive benefits through one of our employees, are a dependent of an employee, or serve as an employee or contractor’s emergency contact, we may collect Personal Information from the employee or contractor with whom you have a relationship.

From Other Personnel

We may collect information from supervisors, peers, and direct reports, in the ordinary course of performance management, internal investigations, and workplace administration.

How We Disclose Information

We may disclose your Personal Information for employment-related purposes to:

  • Employees, contractors, or designated agents who require such information based on your relationship with us.
  • Service providers who require such information to help us administer our relationship with you, including entities who provide services to us or you or on our behalf. Service providers may include, but are not limited to, payroll/payment processors, benefits administration providers, professional employment organizations, background check providers, and data storage or hosting providers. These service providers may be located outside of your home jurisdiction. We do not permit our service providers to use your Personal Information for their own purposes. We only permit them to use your Personal Information for specified purposes in accordance with our instructions. 
  • Please note that your Personal Information may be transferred to, stored, and processed in jurisdictions other than California or the United States, where our affiliates or service providers operate.
  • Affiliates and subsidiaries of the Company, for the purposes described in this Notice.
  • Insurance carriers and brokers, in connection with health, life, disability, workers' compensation, and other insured benefits.
  • Professional advisors, including attorneys, accountants, auditors, and consultants.
  • Third parties (excludes service providers) where required by law, to protect our rights and property and the rights of property of any related companies, during emergency situations (including emergency-response personnel and medical providers), where necessary to protect the health or safety of persons, or in connection with a potential or actual business transaction or change in ownership.  

In the past twelve months, we disclosed the following categories of Personal Information to the following categories of third parties who are not our service providers:

  • Government officials: Identifiers; financial information; protected classification characteristics; professional or employment-related information
  • Law enforcement and courts: Identifiers; professional or employment-related information; internet or electronic network activity information; geolocation data; audio, electronic, or visual information
  • Parties to litigation: Identifiers; professional or employment-related information; medical and health information; internet or electronic network activity information

Data Security

We use reasonable physical, technical, and organizational security measures designed to secure your Personal Information against accidental loss and unauthorized access, use, alteration, or disclosure; however, no security measures are guaranteed to be successful. In addition, we limit access to Personal Information to those employees, agents, contractors, and other third parties that have a legitimate business need for such access.

Not a Contract of Employment

This Employee Privacy Notice does not create a contract for employment, compensation, hours of work, or for the provision of benefits. If you are a current employee, you are employed at-will, without any definite term or duration, and your employment with us can be terminated at any time, by either party, for any or no reason.

California Privacy Rights 

If you are an applicant, employee, or independent contractor, or a beneficiary, dependent, or emergency contact of such a person, residing in California you have additional rights to access and control your Personal Information. Exemptions may apply. Privacy rights include:

Right to Know

You have the right to request twice per 12-month period that we disclose to you certain information about our collection, use, disclosure, and sale of your Personal Information over the past 12 months, including: (i) the categories or, if requested, specific pieces of Personal Information we collected about you; (ii) the categories of sources from which your Personal Information was collected; (iii) the business or commercial purpose(s) for which we collected or sold your Personal Information; and (iv) the categories of Third Parties with whom we sold, shared, or disclosed your Personal Information, including the categories of Personal Information sold, share, or disclosed to each and the purposes for doing so. We are not permitted to provide access to specific pieces of Personal Information that creates a high risk of potential harm from disclosure to an unauthorized person such as financial information, social security numbers, and driver's license numbers. We will not provide specific pieces of Personal Information unless you expressly request them.

Right to Delete

You have the right to request that we delete any Personal Information we have collected about you. Please understand that we are not required to honor a deletion request if a legal exemption applies such as if we need the information to complete a requested or reasonably anticipated transaction, prevent security incidents or fraud, or comply with legal obligations. We will retain a copy of your deletion request for at least two years as required by law.

Right to Correct

If you would like to update your information or your beneficiaries' details, you can do so directly in your Workday profile. For more information,  you may reach out to the people team at HRconnect@sunrun.com. 

If you are unable to correct Personal Information on your own and you believe it is inaccurate, you have the right to request that we correct it. When you make your request, please be sure to provide us the specific information that you believe is inaccurate and the correct information. You should also provide us with any documentation you believe supports your proposed correction, and we will take that documentation into consideration. We will only correct the information if we determine, based on the totality of the circumstances, that your correction is more likely than not accurate. We may also choose to delete the allegedly inaccurate information instead of correcting it. 

Right to Limit Use and Disclosure of Sensitive Personal Information

You have the right to direct us to limit our use of your Sensitive Personal Information to those uses that are necessary to perform services reasonably expected in the employment context. Most of our uses of Sensitive Personal Information already fall within these legally permitted purposes; we will inform you if a request cannot be honored on that basis.

Right to Opt Out of Sale or Sharing

Because we do not sell or share Personal Information about California Personnel as defined in the CCPA, this right does not currently apply to your personnel data.

Submitting a Request

If you are a California resident and you would like to exercise your rights, you may submit a request by telephone at 855-478-6786, email to privacy@sunrun.com, or by using our online submission https://sunrun.service-now.com/ccpa.

To prevent unauthorized individuals from making rights requests, you must provide required information and/or documentation to verify your identity. We will process verified Right to Know, Right to Correct, and Right to Delete requests within 45 days of receipt, subject to any applicable exemptions and extensions permitted by law. We will confirm receipt of your request within 10 business days and substantively respond within 45 calendar days, subject to a permissible extension of an additional 45 days where reasonably necessary, with notice to you.

Authorized Agent

If you are an authorized agent submitting a request for another California resident, you must provide a copy of a lawful power of attorney or written authorization from the consumer (along with proof of your identity). You will be provided options on how to provide this documentation after submitting the request. We may contact you or the consumer on whose behalf you claim to act to verify your authorization.

Non-Discrimination Notice

We will not discriminate, deny you any benefits, services, terms, or conditions of employment or retaliate against any person for exercising their privacy rights under law or this Employee Privacy Policy.

Changes to Privacy Notice

We reserve the right to update this Privacy Notice at any time. If such changes materially affect the Personal Information we collect or how we use your Personal Information, we will notify you and take any other actions required by law. 

Contact Us

If you have any questions about this Employee Privacy Policy, please contact us:

privacy@sunrun.com.